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Job Description:
The purpose of this position is to provide financial support to the CEO and Controller as well as organize / maintain all client / vendor files.

Essential Duties:
  • Perform full cycle of general accounting, except Payroll, including AR, AP, Billing, Journal Entries and bank reconciliations / deposits.
  • Answer incoming calls – respond to inquiries, transfer to colleagues or take messages as required
  • Perform all accounts payable and accounts receivable functions
  • Create financial reports, requested by CEO /Controller, including A/R report, A/P report, month-end reports and credit card disbursements.
  • Prepare monthly excel spreadsheet of stock inventory as input to Controller for month end.
  • Prepare the monthly bank reconciliation for all Avida companies for month end including journal entries, postings and bank transfers.
  • Provide analysis of departmental budgets to actuals for department heads
  • Prepare as required Costing Analysis of potential accounts for quotations and client presentations
  • Provide backup as requested for year-end reports for Controller
  • Perform other responsibilities as assigned by CEO and Controller.

  • Client service
  • Planning & organization
  • Communication skills – written and verbal
  • Flexibility
  • Multi-task

  • Knowledge of Quick Books
  • Knowledge of accounting principles

Key Internal Relationships:
  • CEO
  • Controller
  • Account Managers

Key External Relationships:
  • Clients
  • Vendors

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